A virtual data room (VDR) is a secure online platform that lets users share sensitive business documents without needing to travel to an offsite location. VDRs have replaced traditional physical data rooms as well as other document management tools by eliminating the need to print or scanning documents. Individuals can now review documents quickly and efficiently from any location in the world.

When selecting a secure dataroom provider select one that provides security features and granular access rights for documents and folders. These access controls are granular and reduce human error and prevent unauthorized manipulation of sensitive information. Choose a provider that offers advanced branding options, like a custom login page, backgrounds email, white-labeled links, to make your dataroom comfortable and user-friendly.

Examine their certifications to ensure that the service you choose exceeds industry standards in security and privacy. For instance, the most reliable secure data room providers are HIPAA certified to ensure safe handling of protected health information and GDPR-certified to conform to successful corporate restructuring European Union laws regarding personal data protection and transfer. Moreover, many secure data room providers are PCI DSS compliant to protect your payment card data from hackers.

Most data breaches happen because of user mistakes and a lack of security measures that are robust. If you choose a data room that is secure, you will lower the possibility of cyber attacks and also show your clients as well as your partners and other stakeholders that your privacy is important. Secure data rooms should have security requirements for password complexity, timeouts for inactivity, dual-factor authentication and IP restrictions.