Board meetings are one of the best ways to influence an organization’s direction. They enable your management team to tackle difficult business issues in a collective manner, and the decisions they take together can radically shift the direction of an organization.
Board members are responsible to review and supervise the management and activities of your company, making sure that you are on the right track and meeting your goals. This means that the Board is in a very competent position to hold your management accountable, which is why Board members take their responsibilities seriously and strive to ensure that meetings are productive.
Planning and executing the preparation of minutes for meetings and the preparation of meeting agendas are essential tasks that require careful execution. It is important that the Board have access to all relevant documents prior to the meeting in order to be prepared for discussion at the meeting. It is also crucial to not schedule meetings when a large number of people travel during peak commute times.
It’s important to create a clear agenda and distribute it to everyone who is aware of the items to be discussed during the meeting. This will allow the board to stay on task, and avoid lengthy discussions that may derail the meeting.
It is also essential to have a clear and concise process to record and distribute minutes of meetings following the meeting. This ensures clarity and accuracy and is best done by using an application for board meetings or platform.